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How to Create Hyper-linked Email Signatures in Gmail

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Hyper-Linked Email Signatures in Gmail | Chaos & Kiddos: Mommy's Survival Guid
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We interrupt your afternoon to bring you this little tidbit of a public service announcement.
*drum roll, please*

 

You can, in fact, make lovely hyper-linked email signatures in Gmail. Beautiful image files and all. And the process doesn’t have to make you cry.
How to Create Hyper-linked Email Signatures in Gmail

 

I hate to admit it, but I just spent far too much time (as in, several hours) combing the web for troubleshooting articles on how to create pretty email signatures in Gmail. The usual go-to references involved HTML, which is not Gmail’s best friend (I’m fairly certain they are not even on speaking terms), so I was stuck with potential workarounds, canned responses, and/or lackluster design.

 

I finally managed to build out what I wanted, but for the life of me, I could not get the images to hyper-link forward to my website and/or social media profiles. Despite following the implicit directions on several different blogs, every time I tried to select an image and hyperlink it, it would force the link via text next to the image, ultimately ruining the whole thing. What is this madness!?

 

Near to tears (and my very own Office Space computer bashing rap mantra), I finally submitted to my very own Rule #1: Ask for help. Cue, Brittany Bullen, Gmail signature-saving extraordinaire. She held the one tiny piece of information that had eluded me after hours of searching in forums and social media resource documents. Ready for it???

 

In order to hyper-link an image in a Gmail signature, DO NOT CLICK ON THE IMAGE. If you click on the image, it opens the re-sizing options and the link option doesn’t work properly. Instead HIGHLIGHT the image and voila! Magic link button is happy and ready to do work. With this piece of treasure, you are now well on your way to happy email signatures of your own!
Here is unhappy Gmail when you click on the image:
How to Create Hyper-linked Email Signatures in Gmail
Click on Image = Size Options Enabled
How to Create Hyper-linked Email Signatures in Gmail
Try to Add Hyperlink to Clicked Image = Annoying Text Below Image
Here is happy Gmail when you highlight the image:
How to Create Hyper-linked Email Signatures in Gmail
Image is Highlighted Instead of Clicked
How to Create Hyper-linked Email Signatures in Gmail
Select Link and Enter Information
How to Create Hyper-linked Email Signatures in Gmail
THANK YOU SWEET BABY JESUS, IT WORKED!
Moral of the story…I should have asked for help about 20 minutes into my nightmare, not 120 minutes.

 

NOTE: If you’re not even sure how to get to this point in Gmail to start playing with your email signatures, click on “Settings” and then on the “General” tab you’ll see your “Signature” options. You can click on the picture button to insert an image. It will ask you for an image URL. You can’t just upload the image file itself. You can only upload the reference point for its final resting place (where it is saved). How do I do that? See below.

 

I am on Blogger (this also works similarly in WordPress), so I created a post in Blogger (saved to drafts) titled “EMAIL SIGNATURE – DO NOT PUBLISH.” I uploaded all of the images I knew I wanted to use in my signature and then flipped over from “Compose” to “HTML.” (From “Visual” to “Text” in WordPress) For each image, I grabbed the URL from the HTML (holy moly, way too many letters!). Here are some pictures:
How to Create Hyper-linked Email Signatures in Gmail
Upload images in Compose
How to Create Hyper-linked Email Signatures in Gmail
Switch over to HTML
How to Create Hyper-linked Email Signatures in Gmail
Grab the URL for the image file
I really had no intention of blogging this until someone in the office went, “Man, you should blog that. I bet somebody else out there has been lost in the weeds too.” With that in mind, I pulled this together quickly, because if you’re out there, and hating on Gmail like I had been for the last several hours because all you want are pretty signatures, and you’re contemplating chucking your computer out the window, there is a solution. I am now officially back in love with my Gmail account. Hopefully this helps you restore the love too!!

 

This ends today’s public service announcement. You can go back to your regularly scheduled programming. 😉

 

Pin this to your Small Business Tips & Tricks Board or your Blogging Resources Board! Don’t have one? Follow me!

 

If you’re a small business owner or blogger, you might want to check out these related posts!
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4 Comments

4 Comments

  1. Nicki Lewis

    October 8, 2014 at 8:45 pm

    I just finally created one. Does it work when you reply from phone?

    • Katy Blevins

      November 17, 2014 at 12:17 pm

      Sure does! Depending on the width, you may see items jump to the next line, so some visual adjustments, but links work great. 🙂

  2. Karen M Roth

    January 22, 2015 at 6:54 pm

    Thanks so much for sharing this! There are many people and businesses that need this information. I would prefer to have a stand alone email client like the old Outlook Express. In fact, that is what I am still using. I absolutely hate the new outlook and gmail. That are so simplistic that they are overly complicated.

    Please excuse my mess of a blog. I have chronic pain and illnesses which are preventing me from updating like I want to.

  3. Nell

    February 27, 2016 at 5:31 am

    Aaah that’s what I was looking for ! 😀 Now I know how google emails with shiny yellow, green , blue lines show up in the signature section. I like the idea of using images so that a bot can’t abuse the graphic text data . 😉

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Blogging Resources

Social Media Scheduling 101: The Basics

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Social Media Scheduling | The Very Basics
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Why is social media scheduling important? 

Today’s culture, both personally and professionally, is driven by real time transparency. There are any of a million ways that we can interact with the world and share our life journeys, which has been the doorway to maintaining friendships, keeping family from afar close and celebrating life with like-minded individuals. But on the other hand, every time that phone blips that a new message has popped up, we’re driven by madness to look. It’s exhausting!!!! And ultimately incredibly time consuming. As a small business owner, the drive to build a following can be intoxicating and the pressure to be available to your clients 24/7 is crippling. How do you actually “do” your business if you’re always distracted by social media? Social media scheduling is the very best way to continue to curate and share content with your audience, while allowing yourself to focus on higher priorities in your personal and professional life.

If I schedule social media am I lying to my followers by “pretending” to be online when I’m not?

Any way that you can automate your workflow to save time and develop a routine, you are being true to yourself, your clients and most importantly, your family. The key is to appear to be accessible during high traffic times, but not actually be sitting there glued to your phone or computer hanging on every word uttered to the social media gods. Social media scheduling allows us to cater to multiple audiences at their individual peek times, gives us the opportunity to stay active and engaged while on the go and makes sure we have time to focus on what really counts.

Social Media Scheduling | The Very Basics

Where do I start?

I have two go-to programs that can work for even the most basic new learners (and have lots of advanced features for those in the know). And bonus…they’re FREE! What we’re moving towards is organized strategy. Social media scheduling allows you to develop a marketing strategy for your business and then execute it. You simple couldn’t do that properly on the fly and would get lost in the weeds. These next two tools can help put you on the path to a social media presence that translates to growth and long-term sustainability.

If you’re just digging into the social media behemoth, let’s put a simple tool to work for you while you get your bearings. Similar to how Instagram can cross post to Twitter and Facebook, Friends + Me can take your Google Plus posts and push them to several other platforms. I personally post to Google + and it carries over to Facebook, Twitter and LinkedIn. One action = 4 social media networks.

I’ll admit, this tool can be visually tricky and take a little getting used to if you’re heavy handed with links and tags. Once you get comfortable with how your posts will appear in the different feeds, you’ll tailor your original content to work across the board. It’s a fantastic way to save time by not having to manually cross-pollinate your content to each and every platform individually. It’s a great way for new learners to “phone it in” while you up your social media knowledge and a stellar way for a seasoned social media vet to knock out a task list for simple content shares.

fplus

Hootsuite is the other tool I rely heavily on. In short, it’s a one-stop shop for me to manage all of my profiles on the various platforms that I use. In its most basic form, I schedule all Twitter activity (content sharing) in here or via their Hootlet (content curating).  I can tell you it’s really the Hootlet that is life changing. This little plugin is ridiculously awesome. It allows me to wrap up items of interest in a nice little box with a beautiful little bow instantly and schedule directly from my point of interest. I can open it up from any source and schedule a tweet/share from any of my accounts instantaneously without having to copy/paste links or images into Hootsuite itself. That save of a few clicks is amazing!!!

hootlet

Here’s a snap shot of my actual Hootsuite dashboard (Don’t freak out! I have a million accounts!):
hootsuite
I am able to jump in between accounts and platforms with the click of a tab, and I can schedule posts from the top bar to any of my accounts with just a few clicks. Admittedly, I pay for the Pro version because I work the account with my business partner and I am in love with the bulk tweet upload feature (I can schedule 350 tweets at once just by uploading a simple Excel file!). Instead of having 15 different internet tabs open for each of my feeds and profiles, I can have one program open that allows me to move among them without having to constantly sign in and out depending on which profile I want to use. Again, the goal is to save time by reducing clicks and hops all over the internet and to streamline your visibility to the information that matters most to you. Here are the profiles my business partner and I manage either completely or to some degree on Hootsuite:

 

– Twitter (8 different profiles)
– Google Plus (2 business profiles)
– Facebook (4 business pages and 1 personal profile)
– Facebook groups (2 community groups)
– Instagram (3 profiles)
– Stumble Upon (1 profile)
– LinkedIn (1 profile)

 

Can you imagine if I had to sign in and out of each of these accounts at various parts of my day in order to engage on all platforms?

 

So. How does this ultimately save time? Have I just traded time spent manually posting for time spent scheduling automation? The key here is to carve out time and stick to it. Don’t be scheduling all day! It defeats the purpose. Here are some quick rules to keep in mind:

  • Set a specific day each week (or even an hour each morning/night if that’s better for you) that is devoted to scheduling the next weeks’/days’ tweets/posts/etc. Make that a calendar time in your routine. Stick to it! I do all of my scheduling first thing in the morning. That way my social media profiles are working in the background while I am completing my normal business day and any activity can just be responsive.
  • Commit to a time each evening that the phone/computer gets put away. For example, clients at The Studio now know that our business booking hours are Monday – Friday from 8AM – 5PM. If they email us during that time, they expect a response. But if they email outside of that time, they know they’ll hear from us during the next business day. We’ve educated them and we’re training ourselves. Now, when that email dings with a new inquiry, I don’t look at it if it’s after hours. They know, and I know it will be there tomorrow.
  • Give yourself a break! Cut yourself some slack! It’s ok to take a break from time to time on social media. It’s ok to not post every meal, every night out, every stylish outfit. Let go of the pressure to perform. Focus on enjoying the interactions with people and sharing your heart. You’ll find it not only comes more naturally, but more purposefully. Be IN your life. 

Pin this to your Small Business Tips & Tricks Board or your Blogging Resources Board! Don’t have one? Follow me!

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Blogging Resources

IBA Blog Conference – October 12-17, 2015

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IBA Blog Conference
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Mark your calendars!!! I have some very exciting news to share!!! The International Bloggers Association is hosting their very first IBA blog conference! The IBA Network-a-thon will be hosted online October 12th – 15th. Yup, that’s right! A virtual conference! You don’t have to worry about travel expenses, child care, vacation time or anything! Just you, me, the IBA, our computers and some amazingly awesome Google Plus Hangouts.

International Bloggers Association | Chaos & Kiddos: Mommy's Survival Guide

Want to hear the very best news? The IBA blog conference is SUPER affordable. Only $10 for your ticket! Even more exciting? Use the code KATY to receive a special Chaos & Kiddos discount! You’ll get $5 off. 50% off! At that price, there’s no reason to miss out on what will be a fun week of networking, learning and blog sharing. The IBA blog conference will be a great opportunity to discover your tribe of blog supporters, learn new tips and tricks, and dig into blogging professionally. Don’t miss out! $5 is less than a cup of Starbucks coffee! Woot! Click on the big IBA right below or click on “Buy this on Selz” to grab your 50% off discount ticket now! Don’t forget to use the code KATY! See you in October!

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IBA Blogging Conference | Discount Code

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Blogging Resources

Twitter Tools to Increase Your Sanity

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When it comes to Twitter, automation equals sanity. Simple as that!

We all know that every business must have a solid social media presence. However, scheduling, monitoring and reporting on your feeds eats up crucial time that can be can better used running your business. Have no fear, there are an endless number of Twitter tools available to help you manage your profiles; saving you precious time and money by working behind the scenes while you stay front and center in your marketplace.

TWITTERTOOLS to

Here are the strategic areas you want to concentrate on when engaging the Twittersphere:

Schedule it!

Keep those tweets coming without having to sit at your computer day and night. Tools such as HootSuite and Buffer are extremely popular. With multi-feed capacity, flexible layouts and a host of powerful features, these two behemoths will revolutionize how you approach social media across every platform, not just Twitter.

Keep it organized!

If you have multiple accounts, Twitter tools can help organize and implement your strategy.TweetDeck handles this perfectly. Get more involved with Sprout Social that includes CRM features, or SocialOomph to automate and keep corporate accounts clean and tidy. Nobody wants to click back and forth between a million tabs, or spend way too much time signing in and out of several profiles. Organize yourself with a “one-stop shop” approach!

Show off with pictures!

Grab them with graphics to go with your hot content. No time to source images or develop images of your own offline? Check out MavSocial to link to stock images and manage your digital assets as you compose your tweets.

What did they say?

In order to build engagement, you have to know what others are saying about you. Mentioncan monitor your Twitter mentions and even links through to other tools like Buffer. Twitter tools that are integration-friendly are always a win-win. Trends24 tracks the ever important hashtag and hot topics. Never miss an opportunity to keep an open dialogue with your customer base moving forward.

Flashback!

Remember that campaign from 2013? You need to be able to go back and search on what worked and what didn’t. Topsy lets you search all the way back to 2006 while TweetChat helps you keep up with your favorite hashtags and chat with others. Avoid making the same mistakes twice and repurpose successful campaigns for future growth.

Ready, Set, Grow!

Each time someone shares your content, your reach grows. Make it as easy for them as possible with links using Click to Tweet. Everybody loves the easy button!

Report it!

Being able to determine what works and what isn’t provides critical insight that translates to real growth and sustainability. SumAll and Twitonomy help break it down into specific actionable data that you can use to improve your reach in future campaigns.

There are plenty of options out there to help you manage Twitter and other social media platforms. It’s just a matter of finding the right one that works for you and letting them work for you. Which Twitter tools have been pivotal to maintaining your sanity and growing your business?

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