The office meeting can be the newest place to hang out, or alternatively, it can be the place where much work is accomplished. Australia’s cities definitely have enough hangout spots, so your office meeting should be the one place to take care of business. The problem relates to retaining the attention of meeting members without skimping on valuable information they might need to take care of business. Most of the problems that cause a meeting to fail relate to setting the stage so that when attendees do arrive they are primed to listen to presenters.
Common problems associated with making a meeting dreary include meetings that last too long or meetings that are very tangential. Other issues that can make a meeting an unpleasant experience relate to the meeting unravelling and facilitators having little control over the room and command over the discussion. Regardless of the size of the room, by following a few simple rules your business can avoid the common woes of the modern business meeting.
Continue reading to find out how you can make your meetings go off without a hitch and avoid major meeting mishaps.
Where
Meeting room space is prime real estate in some office buildings, and to make sure you have an appropriate place that comfortably seats attendees is another way to guarantee a successful meeting. State-of-the-art meeting rooms similar to Servcorp meeting rooms have the latest technologies that can make the meeting experience great for both presenter and attendees. Alternatively, meeting rooms that are cramped and do not have the requisite equipment can have the opposite effect.
Who
When organising a meeting, one of the best ways to guarantee the meeting goes on without any major snags is to announce the meeting well in advance to attendees. Send reminders the week before the meeting, which clearly state the location, time, presenters, and purpose. A million things happen in the course of the business day, and for those with a packed schedule, one reminder can mean the difference between someone who makes the meeting and someone who does not.

What
Many meetings that are routinely held have a number of topics to be covered with little focus. As the speaker moves through the topics, attendees might or might not listen to the topics. The worst thing that can happen is that staff members begin to feel like the meetings are a waste a time, and while attending meetings is a part of the job, the goal is to create an atmosphere where attendees pay attention to the message being conveyed.
Clearly understanding the goal of the meeting can be one way to effectively guarantee that meeting attendees not only are active listeners but participate in the discussion. This is primarily because your goal, or the task you want to accomplish, will help you build the agenda. While it might seem obvious, clearly understanding what the goal is in the meeting can prevent going into a meeting with a number of topics to cover but no focus.
And Why
The purpose of the meeting, which, if well-organised, will be addressed on the agenda. Your agenda should list all of the topics covered in the discussion, and if done well, they will be centred on one theme. Leave a few minutes at the beginning so that late arrivals won’t interrupt valuable information and at the end to address questions tabled during the meeting.
Avoiding Meeting Madness
Well-coordinated meetings always have the most positive effect on attendees, and simply because they clearly address the goal and purpose of the meeting. Furthermore, this clarity reduces that amount of time simply because conversations are structured. Finally, clear directives given in a short amount of time create opportunities for active engagement.
Image