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Organizational Tips

New Must-Try Apps for Busy Working Moms

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I met with my favorite group of local gals at our monthly chapter meeting for Business Among Moms this week. I recently took over as the Hampton Roads leader as part of my promise to myself to invite more friends into my home and into my life this year (and forevermore!).

Our topic was must-try apps for busy working moms. I had my little go to list of powerhouse players on hand. You’ve heard me rave about them before! My usual suspects:

ORGANIZATION

My very favorite, interactive to do list, Trello allows me to organize my life, my business, my clients and everything in between. Without this tool keeping tracking of open projects, conversations with clients and timeline progress on our planning for Modern Femme™, I’d be lost and A LOT of critical work would be falling between the cracks. I go into a bit more detail in How to Use Trello to Organize Your Life and you can find it on the Google Play Store or on iTunes, or access it online.

COMMUNICATION

Somer and I go on and on and on about the awesomeness of Slack in How to Use Slack and Why Your Business Needs It, and I hold true to every, single word. It’s a powerful tool for teams on the go, or for teams like ours…with several people working at random hours of the day and night all over the country. If you’re tired of using Facebook Messenger to communicate with your crew, it’s time to give this FREE tool a shot. Available online, on the Google Play Store and on iTunes.

TIME MANAGEMENT

If there’s one tool you’re probably already using or at least are very familiar with, it’s Google Calendar. The better question is…are you maximizing how you use it? Check out 10 Ways to Use Google Calendar and for bonus points, grab my free downloadable with another 25 recommendations for ways to braindump into this mastermind tool. Grab it on Google Play here!

What I did not expect to encounter at the meeting was a feeling of panic when I realized I didn’t have a piece of paper to take notes on all of the other amazing must-try apps for busy working moms that my other gal pals used to stay sane. I raced to the kitchen, grabbed a scrap of paper and a pen and quickly jotted down a list of tools that I plan to put into use IMMEDIATELY.

NETWORKING

Ever had someone ask you for a business card and you go “Crap. I don’t have any with me.” Check out this website!! Trymms allows you to create a custom electronic business card that you can text, email, QR scan and more to make sure you never miss a networking opportunity again! You can also have multiple business cards for your different projects, so you’ve got all bases covered, all the time!

And for those like me, who are rocking Android, check out Haystack! It’s a very similar tool with lots of fun extra features. Grab it on Google play here. (They have it on iTunes too.)

TRAVEL

How many of you are like me? When it comes to travel, you have your little manila envelope or folder in hand, with all of your directions, itineraries, confirmations and other important details safely printed and in hand when you hit the road. Anyone? Anyone?

How about this. Do you ever find yourself frustrated with travel because you need ten different apps to log in for the flight, hotel, rental car and all other confirmations? Tripcase solves that problem in a very big way. Email all of your itineraries to your Tripcase email, and the app recognizes similar information and organizes it by destination! When it comes time to head out for a vacation or business conference, you have everything you need from your flight details, to your hotel confirmation and more, all in one, safe spot. Available on both Google Play and iTunes.

SOCIAL MEDIA GRAPHIC DESIGN

I’m pretty sure Somer cried when she heard about this app. And then she cried again when she heard it didn’t have an Android version (yet!). It allows you to create amazing graphics with custom typography for Instagram and other social media profiles. Not sure exactly what you want to say? No problem! It will make some suggestions for you! Photo editing and social media graphic design just got insanely easy. Available on iTunes.

MILEAGE

Admittedly, I am super lazy about this. Why? Because I’ve never encountered a way to track mileage that didn’t annoy me. Enter MileIQ and all of my problems are solved. It automatically detects movement and tracks your mileage, which you can later classify as Personal or Business with a simple swipe! For those busy working moms with MLM businesses or in-home care, this is a definite must have. You can download it on Google Play or iTunes.

PARTY PLANNERS/MLM DISTRIBUTORS

This is the one app that I don’t really need, but so many friends in my busy mom network have MLM distribution side projects (or full time gigs) of some kind. This can handle your invites, event management and all of those other pesky details that go along with wrangling guests in for a hosted party. Available on the Google Play Store here.

TO DO LISTS

I’m really excited about this one (and it needs to come out on Android SOON)! Ever get this text or call? “Honey, I’m headed to the store. Do we need anything?” Or from your business partner…”I’m headed to Sam’s Club. Is The Studio all stocked up?” Cue the frenzy of wracking your brain for that one item you know you really need but can’t think of right this second. AnyList solves that problem! Share grocery, to do lists and more with those special people in your life so that everyone is on the same page. You can both edit and access shared list, so the grocery list is built together, one item at a time. That way if you happen to be at the store, you’re in the know too!

(SNEAKY TIP: The mom that shared this with me Velcroed her old iPad to their fridge so that they can update the app right there on the spot when they run out of something!) Available on iTunes (please Android soon, please!)

COMMUNICATION

One of the big challenges of working remotely with a team is the absence of eye contact, body language and those important cues that let us know the intent behind the messages we receive. I’m sure we’d all agree to having had those moments when we were offended by a text or email simply because it read differently than the writer intended. Voxer has solved that problem by allowing you to send voice messages back and forth, walkie talkie style, so that you can have quick on-the-go conversations and communication, without the guesswork of impersonal texts (not to mention no texting while driving!). I’m very excited to use this when Somer moves to Tennessee at the end of the summer! Grab it here on Google Play and here on iTunes.

Do you have any must-try apps for busy working moms that aren’t mentioned here? Please share in the comments below!! If I learned anything from this week’s Business Among Moms meeting, it’s that there is a laundry list of amazing tips and tricks out there that I haven’t even heard of yet!

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3 Comments

3 Comments

  1. Erin Matzkin

    March 10, 2016 at 11:33 pm

    Is it weird if I suggest my own app? My best friend and I are tech lawyers; we built an app for working moms to use with their nannies/babysitters. Info on our website at http://www.sitternote.co

  2. Liz @ I Heart Vegetables

    March 11, 2016 at 7:43 am

    I’m not a mom but I’m totally going to try that party planning app for the next blogger event!! 🙂

  3. Julie

    April 5, 2016 at 9:52 pm

    Hello,

    Great list! I use Slack and Trello which are great productivity apps.
    I’ve launched LadyPlans app that has been designed for busy working women. It’s a personal organizer where you can manage in the same app your calendar and checklists. It helps you anticipate and schedule events requiring prep like birthdays, holidays, and many public celebrations (Mother’s day, Christmas…). More info on http://apple.co/1pqlI1b

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Organizational Tips

Top 10 Family Safety Tips from @GetReadyNowPack

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Family Safety Tips

Life as a busy working mom is more than hectic! The best way to combat the crazy and chaos is to do our best to prepare in advance whenever possible. Emergency preparedness is one area we often skimp in, leaving us stressed and scrambling when disaster strikes (sometimes even by our own doing!). Our friends at Get Ready Now have a few simple routines, habits and family safety tips that will keep us in control when life strikes back.

Family Safety Tips

Regular Car Check Ups

We’ll admit, guilty as charged! We often overlook the basic maintenance that keeps our car running and in tip top shape. Then, when our car decides to bite back with a little reminder about how much we’ve been neglecting it, we’re stuck in all the wrong places at all the wrong times. If you have trouble remembering to give your car some much needed love, be sure to download our Google calendar reminder list!

Keep Your Phone Fully Charged

Oops…guilty as charged again! We hate hunting down our phone chargers and have a really bad habit of tossing our phones under our pillows instead of plugging it in at night, which usually means it’s teetering near death right when we want to make an important call the next day. Invest the few dollars to keep phone chargers handy. One in the kitchen, one in the office, one in the bedroom, one in the car. Do your best to stay charged up so you have some mileage on your phone’s battery when you need it!

Stay Tuned to Weather and Disaster Warnings

We all have our phones within reach around the clock, so be sure to sign up for phone alerts or download your favorite weather app to stay in the know and be ready to move and take action when regional warnings are issued!

Have an Evacuation Plan in Place

This is a big one. Whether it’s talking about your family plan to exit the house in the event of a fire or learning your local evacuation routes and shelter locations, take time to sit down with your family and make sure everyone, young and old, understands exactly what you’ll do, where, when and how should you need to evacuate your home for any reason. This can feel like a scary conversation, especially for little ones, so we often avoid it and then reality is much, much scarier when emergency strikes and we are not prepared. Bite the bullet, map out your routes and practice it as a family!

family safety tips

Know How You’ll Reconnect With People Who Matter

If your phone died right now, would you know how to reach the most important people in your life? Yup, us too. Busted. Memorization not your thing? Make sure you store contact information safely in a few different places so you can reach out to friends and family in the event of an emergency from wherever you are. When it comes to evacuation and fire escapes, set up family meeting points where you will all head should you get physically separated. Plan for the worst case scenario!

Learn What to Do if You’re Caught Away From Home

This is more about having a plan A…through double ZZ. Emergencies breed fear and fear breeds panic, so our best defense is a good offense. Spend some time thinking through the different scenarios that might result in your being stuck somewhere you don’t want to be, unable to get somewhere you do what to be. What will you do? Where will you go? Confronting your fears, establishing plans and considering your options will empower you to act with clarity and purpose when life goes awry.

Have an Emergency Kit (or Ten) and Know How to Use Them

An emergency preparedness kit is only helpful if you know where it is, can easily get to it, know what’s in it and how to use it. Thankfully, our friends at Get Ready Now can help us there. They have vehicle packs, grab and go packs and have thought about everything you’ll need in an emergency from start to finish. Their bags are waterproof (win), clear (double win) and the supplies inside are good for 5 years (triple win!). Their website has complete lists and even videos detailing exactly what is in your pack and why it’s important. Use the code FREESHIP for free shipping! Woot! Woot!

Don’t Forget to Plan for Your Pets

Many of us overlook preparing in advance for what will happen with our pets in an emergency. We adore these beloved family members and can hit a wall of panic when disaster strikes and we realize we have not accounted for their needs along with our own. Make sure your emergency kits have extra pet food and include your pet care in evacuation planning and practice.

Stay in the Know and Sharpen Up on Your Emergency Skills

Are you CPR certified? Do you know how to safely perform the Heimlich Maneuver? Do you know how to start a fire outdoors? Consider signing up for a local safety or survival skills course. When disaster strikes, our knowledge base fuels our ability to stay calm and act effectively, which can save crucial time in an emergency or even save somebody’s life!

No Cheating! Check Those Smoke Detector Batteries Regularly

Admit it. We’ve all done it. It starts beeping, out of love to let us know that something’s up and it’s not in prime shape to save our lives. And we beat it to death with a stick, rip out the batteries, and cuddle back up in bed. And then leave it. And then leave it. And then leave it some more. NO MORE. Get those batteries in, set calendar reminders to test all smoke detectors regularly and keep your family safe, starting in your home, today.

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Use the code FREESHIP for Free Shipping on Your Order!

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Blogging Resources

How to Add Custom Facebook Tabs to your Business Page

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Custom Facebook tabs are a great way to spiff up your business page with touches all your own. In a visual flow format that’s mostly controlled by the social media platform itself, making the most of these tiny advantages and calls-to-action can be pivotal to expanding your reach. Take steps to prompt your audience to actively engage and direct visitors on your business page to your areas of greatest interest (i.e. subscribing or following you on social media). Custom Facebook tabs give you the opportunity to plant a tiny seed of interest by highlighting applications that otherwise tend to be ignored.

Implementing custom Facebook tabs starts with activating the appropriate applications on your business page. Connect your TwitterPinterest and Instagram feeds directly to your business page (Did you know you can set up your Instagram to post directly to your Facebook business page?). Explore your email subscriber tool for Facebook integration. If you’re using LeadPages via WordPress, activate the auto-Facebook tab (amazing!).

Search Facebook for App

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Your next step is to order your Facebook tabs so that your top 3 (the ones you plan to create custom Facebook tabs for) are at the top of the list. You can do so easily by navigating to your business page, clicking “More” on your top tab bar, and then selecting “Manage Tabs.” From there you can drag up or down to order your list and even delete tabs that serve no use for your page.

Click -More- and -Manage Tabs.- Then

Now we are ready to create your custom Facebook tabs. This feature is kind of hidden…which is why most people don’t customize their tabs! The phrase we hear most often when introducing this to our clients is “Wow! I never even knew that existed!” Click on your page Settings and then navigate to Apps, which should show a complete list of the programs you just integrated with your page. Click “Edit Settings” on one of your apps and there it is! You can accomplish two special customizations here. You can change the tab name (i.e. from LeadPages to Free Motivational Planner) and upload a custom tab image. Yay!

The appropriate size for custom Facebook tab images is 111 pixels wide by 74 pixels high.

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Customize your Tab Name AND your Tab

And there you go. You now have custom Facebook tabs that can drive traffic to subscriber portals, other social media profiles and more. Make sure your custom Facebook tabs are in line with your brand style and message. Maybe try a few different styles to see if any convert more than others. Take the opportunity to make the page your own and entice your audience to take the next step by clicking through.

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Blogging Resources

How to Make Custom Pinterest Board Covers and Upload Pins

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There are so many little ways you can personalize your online profiles and increase engagement with your market simply by improving your visual presentation. This week, we’re introducing a few ways to sharpen your Pinterest profile. The most visual of all the social media platforms out there, and second only to Google for searching for just about anything…Pinterest is an application that no small business owner can ignore. The case for Pinterest and how to maximize market engagement could be a whole blog in and of itself. We’ll have more tips and tricks to share later, but for now, let’s start small. Today, let’s talk about how to make custom Pinterest board covers and how to manually upload and edits pins (without hitting the “Pin It” button).

Custom Pinterest board covers create a strong visual consistency in your profile that can help visitors understand your brand, intent and authority in your area of the business (or blogging) world. To create them, you’ll need to understand how to manually upload and edit pins, so we’ll start there.

Log into your Pinterest account and open one of your boards. See that nice little “Add a Pin” button? Click it!

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Once you click that button, you’ll have two options. Add from Web or from your Device. When you click from Web, it’s going to remind you that you should just use a “pin it” button (and they’re right). For this lesson, let’s click from your Device. It will prompt you to upload a photo and you’ll browse your device (in this case, my computer hard drive) and choose the image to upload. It will automatically trigger the pin box and you’ll be able to choose your board and add a pin description. Voila!

What does your head shot say about you-

You’re probably going…something is missing! Where does the newly created pin take you? And you’re right. We’ve got one more step. Once the pin has been created and uploaded. Click to edit the pin and then add the URL that you want your audience to click through to in the Source box. Now…ta da!!! Voila!! You’re done!

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The process for adding custom Pinterest board covers is 90% what you just learned and 10% PicMonkey fun. Click “Custom” to get started.

The magic dimension size for custom Pinterest board cover is 217 pixels x 147 pixels. 

Once you have your board covers created, you’ll upload each of them via the process above. You don’t have to add a source URL to click through if you’re just going for Pinterest pretty, BUT…our recommendation is to take the opportunity to link through to your website wherever you can! So, if you have a landing page on your website that relates to the items on your board, link your custom board cover through to that page! You never know who might click! To assign the new custom boards as the cover images in your profile, click “Edit” and then “Change Cover” and you’ll be able to scroll through to the new cover image. Click “Save Changes” and you’re done!

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